CAREER OPPORTUNITIES

ACCOUNTING ASSISTANT

Title:              Accounting Assistant
Report to:    Director of Finance and Administration  
Status:          Part time, Non-Exempt

OVERALL RESPONSIBILITIES

The Accounting Assistant will provide general and administrative support to the Finance and Human Resources department. 

General Responsibilities 

  • Process daily cash receipts from the museum shop
  • Process donation, membership, event credit card payments
  • Assist in processing payroll
  • Assist in processing accounts payable via bill.com
  • Assist in processing account receivables via bill.com
  • Handling communications between the Finance department and vendors
  • Distribute MetroCard’s
  • Distribute vendor invoices to appropriate Dept. Head for approval
  • Assist in entering data into accounting software
  • Participating in monthly, quarterly, and annual audits
  • Performing basic office tasks like filing, data entry, and mail processing
  • Other duties as assigned

Desired Qualifications

  • Strong interpersonal skills with the ability to communicate effectively orally and in writing and provide courteous service to co-workers, volunteers, and the public in a professional businesslike manner.
  • Able to deal with diverse individuals, solve problems in a positive manner, and communicate information in an engaging manner. Must be able to grasp situations, have good judgment and be able to seek good advice to make necessary decisions.
  • Ability to prioritize and multitask and follow-through reliably on assigned projects. Must be able to work with relatively high levels of background noise at times and with frequent interruptions.
  • Extremely dependable with the ability to handle confidential information with a professional attitude.
  • Always demonstrate commitment and flexibility to ensure high quality service.
  • Willingness to learn and apply new skills.
  • Computer literate, Internet savvy, and experience using Microsoft Windows and Microsoft Office products – Word, Excel, and Outlook.
  • High school diploma plus 2 years professional experience; bookkeeping, human resources and not-for-profit experience a plus.

Application Instructions

Please send a cover letter, resume, to jobs@elmuseo.org, with Accounting Assistant in the subject line. No phone calls, please.

El Museo del Barrio is an equal opportunity employer who does not discriminate on the basis of race, color, age, sex, sexual orientation, religion, ethnicity, national origin, disability, marital status, veteran status or any other legally protected status.

 

EDUCATION PROGRAMS ASSISTANT

Title:               Education Programs Assistant
Report to:     Manager of Education
Status:           Full-Time Exempt

El Museo del Barrio, founded by a coalition of Puerto Rican educators, artists, and activists, is the nation’s leading Latino and Latin American cultural institution. The Museum welcomes visitors of all backgrounds to discover the artistic landscape of these communities through its extensive Permanent Collection, varied exhibitions and publications, bilingual public programs, educational activities, festivals, and special events.

SCOPE AND PURPOSE OF ROLE

The Education Programs Assistant is responsible for all aspects of booking and scheduling virtual and on-site group visits to the museum for schools, youth groups, colleges, universities, adult and senior groups; and promoting virtual and on-site group visit programs to current and new audiences. The Education Programs Assistant will work closely with the Manager of Education and the Coordinator of School Programs to coordinate on-site education programs including virtual and on-site guided visits, hands-on art making workshops, storytelling workshops, cultural celebrations, and other education programs. S/he will manage the Education Programs calendar and museum educator schedules; maintain files and documentation pertaining to all group visits; maintain the reservation database, invoice, and process payments; serve as the main point of contact for school groups and community organizations visiting the museum and assist with scheduling the appropriate museum educators to facilitate each program. As a member of the Education team, the Education Programs Assistant will have the opportunity to attend exhibition training, participate in brainstorming meetings to discuss themes, curricular connections, and activities related to the exhibitions on view, support the development of educator resources, and participate in cultural celebrations, family programs, and community events. This position is a great opportunity for individuals interested in developing their communication and customer service skills, and for those interested in learning about museum education in New York City.

RESPONSIBILTIES

  • Book groups for guided visits and onsite education programs, maintain the group visits database and calendar; field and respond to all group visit inquiries on phone, email, and online forms.
  • Maintain an up-to-date confirmation and invoicing system, process payments, maintain payment records and receipts, follow up on outstanding invoices, and communicate regularly with the Finance Department to update on bookings and attendance.
  • Communicate with potential tour group leaders to provide concise and accurate information regarding exhibition/program content and visitor guidelines; encouraging inquiries to convert to bookings through warm, enthusiastic, and knowledgeable interactions.
  • Serve as primary contact for teachers and group tour organizers; follow up with groups with details of their visit and ensure that Museum Educators receive accurate information regarding details such as age/grade, special needs, language preference, and potential connections with the classroom’s curriculum.
  • Assist with scheduling Museum Educators to lead guided visits, hands-on workshops, and related education programs.
  • Be the on-site point person for all arriving groups and museum educators on the day of their visit. Assist educators in coordinating large groups.
  • Lead tours and workshops as needed, support as co-host for virtual programs.
  • Book self-guided visits and work closely with the Visitor Services
  • Collaborate with the Manager of Education, Education staff and museum educators to ensure a smooth facilitation of programs.
  • Collect evaluation materials from museum educators and group organizers; compile a seasonal report that includes a summary of visitor feedback.
  • Compile attendance data for grant and government reporting.
  • Assist with the collection and dissemination of updated information from the NYC Department of Education, including the academic calendar.
  • Oversee and assist with the setup of the Talleres (the art studio), making sure the spaces and materials are ready before each program, maintaining an inventory of materials.
  • Review and process educators’ timesheets and invoices in accordance with their contract agreements; follow financial coding procedures.
  • Help evaluate and recruit new museum educators’ applicants as needed.
  • Schedule shadowing/training sessions and serve as the main contact for them to communicate with the department.
  • Support the Marketing department’s efforts to promote group visits and other education programs.
  • Create accurate financial and attendance projections, track and report on progress toward stated goals throughout the year.

Program planning, Training and General Education Program Responsibilities

  • Work with the Education Department staff to prepare for and participate in all mandatory program meetings regarding on-site/virtual programs. Attend all walk-throughs and lectures in conjunction with the Permanent Collection, temporary exhibitions, and cultural celebrations.
  • Participate in the Education Department brainstorming meetings to discuss themes, concepts, curricular connections, and activities related to the exhibitions on view.
  • Review and provide feedback on museum educator lesson plans.
  • In collaboration with the Manager of Education, observe tours and workshops as needed for evaluation purposes.
  • Support the development of age-appropriate educator resources that make connections with El Museo del Barrio’s collection and classroom curricula.
  • As a member of the Education Team, support the development and implementation of family programs and institutional events, including Coquí Club, Art-making workshops for Super Sábado, the Three Kings Day Parade, Museum Mile and Uptown Bounce; Work collaboratively with Public Programs.
  • Coordinate general education department needs; order office supplies, assist with maintenance of departmental administrative files, liaise with other departments as needed
  • Work collaboratively with El Museo staff as appropriate and needed, to ensure goals of offering engaging, informative, and accessible visitor experiences

QUALIFICATIONS

  • B.A. in Art, Art Education, Art History, Education, Administration or similar; prior group sales booking in the arts, education, tourism, or entertainment industry preferred.
  • Detail-oriented, flexible, punctual, and ability to multitask in a fast-paced environment.
  • Excellent communication skills (oral and written) organization, and interpersonal skills.
  • Proficient in MS Word, Excel, Power Point, Outlook, Access, and the Internet. Database management and graphic/web design skills desirable.
  • Experience leading gallery tours and working with teachers and museum educators preferred.
  • Knowledge of child development, museum/arts education theory, evaluation methods and experience with developing lessons, educational materials, and public programs preferred.
  • Knowledge of NYC cultural community, familiarity with the DOE and interest and/or background in art or museum education preferred.
  • Spanish and English bilingual written and oral proficiency preferable.

Application Instructions

Please send a cover letter, resume, to jobs@elmuseo.org, with Education Programs Assistant in the subject line. No phone calls, please.

El Museo del Barrio is an equal opportunity employer who does not discriminate on the basis of race, color, age, sex, sexual orientation, religion, ethnicity, national origin, disability, marital status, veteran status or any other legally protected status.

DEVELOPMENT ASSISTANT

Title: Development Assistant
Report to: Deputy Executive Director
Status: Part-time Exempt

SCOPE AND PURPOSE OF ROLE

The Development Assistant will support all facets of El Museo’s Development Department and take a proactive approach to supporting all fundraising activities, as well as the other duties supporting the Development staff, as needed.

RESPONSIBILTIES

Administration

  • Manage invoices and billing for the department including monthly reports
  • Liaise with consultants to support project management
  • Partner with Visitor Services on membership administration.
  • Maintain and compile comprehensive, accurate lists of funders as needed.
  • Correspond and prepare communications with constituents, as needed.
  • Maintain calendar for grants management including submission and reporting

Database Maintenance

  • Assist the Development team with all aspects of Raiser’s Edge, donor database.
  • Assist the Development team in adding records on an ongoing basis, updating existing records, and updating lists when needed, together with the Development Associate.
  • Maintain, monitor and report on gift acknowledgements, ensuring that all donors are thanked quickly by either drafting acknowledgement letters and shepherding them through the completion process, or reminding relevant colleagues of timeliness.
  • Additional database administrative tasks as needed.

Additional Responsibilities 

  • Arrange meetings with external parties, both on and offsite, as needed.
  • Assist with special events and public activities as needed.
  • Additional support tasks as needed.

QUALIFICATIONS

  • Strong attention to detail and accuracy
  • Strong written and verbal skills
  • Proficient in computer skills, including the full Microsoft Office suite and the ability to quickly learn data entry software.
  • Experience with data entry required, Raiser’s Edge preferred.
  • Strong planning, organizational, time management and problem-solving skills.
  • Knowledge and experience with membership recruitment and event planning a plus.
  • Able to analyze data and work with quantitative information.
  • Ability and flexibility to work on a variety of tasks (often simultaneously).
  • Dedication to the mission of El Museo del Barrio. 

Application Instructions

Please send a cover letter, resume, to jobs@elmuseo.org, with Development Assistant in the subject line. No phone calls, please.

El Museo del Barrio is an equal opportunity employer who does not discriminate on the basis of race, color, age, sex, sexual orientation, religion, ethnicity, national origin, disability, marital status, veteran status or any other legally protected status.

SECURITY GUARD

TITLE: Security Guard 
REPORTS TO: Security Manager
STATUS: Part-Time
PAY RATE: $17.40 per hour 

Overall Responsibilities

• Security guards are responsible for patrolling the facility, man a post, provide security presence and enforce the institutions rules and regulations. The guards will be responsible for working closely with the security manager in all facets of security and safety.

Primary Responsibilities

• Communicating and interacting with the general public at all levels.

• Assist in keeping a safe and secure facility through good security and customer service practices.

• Ability to maintain satisfactory attendance and punctuality standard.

• Neat and professional attire.

• Friendly and professional demeanor.

• Candidate must be able to deal with client complaints and concerns in an amicable and courteous manner.

• Assists staff with unit counts on a daily basis and during special events.

• Providing guidance and leadership during emergency situations.

Requirements

• One – Two years’ experience as a security guard

• 8 Hour & 16 Hour Security Guard certification a must

• Bilingual Spanish/English a plus

• Must be flexible, intellectually alert, and able to command the respect and confidence of staff, philosophically committed to the objectives of the institution.

• Ability to work nights and weekends, appropriate to institution needs.

• HS Diplomas/GED from an accredited school

• Ability to obtain certification for training such as Fire Guard Certification (F-03), CPR, and First Aid.

How to Apply

Please forward resume along with cover letter to wsoto@elmuseo.org with SECURITY GUARD and first name and last name in the subject line. No telephone calls, please. El Museo del Barrio is an equal opportunity employer that does not discriminate on the basis of race, color, age, sex, sexual orientation, religion, ethnicity, national origin, disability, marital status, veteran status or any other legally protected status.

INTERNSHIPS

El Museo del Barrio is currently offering internships in partnership with leading city and youth organizations. To apply for an internship at El Museo, please apply directly through the organizations listed below.

Arts Intern Program offered by the Studio Institute

City University of New York (CUNY) Cultural Corps

VOLUNTEERS

El Museo del Barrio succeeds with the generous help of those who participate in our people-driven activities. Explore ways you can support our work!