Education Programs Coordinator, On-Site


TITLE: Education Programs Coordinator, On-Site
REPORT TO: Senior Manager of Education
STATUS: Full Time, Non-Exempt

The Education Programs Coordinator is responsible for assisting in the administration and coordination of on-site school programs, including Gallery Guided-Tours and Hands-on Workshops. The Education Programs Coordinator will assist and work closely with the Senior Manager of Education to conceptualize and develop approaches, programs, and resources to serve school, teacher and family audiences, develop curricula, and implement training sessions for museum educators and teaching artists. The Education Programs Coordinator will also gather content for programs, curriculum resources, help develop and conduct training, as well as supervise on-site museum educators and teaching artists. The Education Programs Coordinator will collaborate with the Education Programs Assistant to ensure communication of all issues pertaining to Group Visits.

The Education Programs Coordinator reports directly to the Senior Manager of Education and shall meet with them regularly to ensure communication on all on-site Education Programs.

• Supervise on-site museum educators and teaching artists.
• Help Senior Manager of Education to develop and lead trainings for museum educators and teaching artists. Prepare for and participate in all mandatory program meetings and training workshop regarding On-site programs. Attend all walk-throughs, lectures and training sessions in conjunction with the Permanent Collection, temporary exhibitions and cultural celebrations.
• Under the direct supervision of the Senior Manager of Education, design interdisciplinary, age-appropriate educator resources that make connections with El Museo’s Permanent Collection, exhibitions on view, cultural celebrations and classroom curricula.
• Communicate with the Senior Manager of Education regarding program needs, issues, developments and any additional support needed to complete program goals.
• Assist in conducting evaluations and assessments of on-site programs to ensure all programs meet Education & Public Programs Department objectives and goals.
• Support museum educators and teaching artists through feedback on tour outlines/lesson plan development, gallery activities, hands on workshops and content related to exhibitions.
• Maintain departmental exhibition-related research files.
• Assist with development and provide appropriate materials for outreach to schools, teachers, families, community groups, and other audiences.
• Update, collect, review and analyze educator survey/evaluation forms.
• Under direct supervision of Senior Manager of Education and the Senior Manager of Public Programs, assist in designing, planning, implementing and evaluation of Family Programs, including Super Sábado art-making and new storytelling series.
• Research education resources and produce content for Family Program activities and the ArteXplorers Family Corner.
• Assist the Development Department with regards to grants for onsite partnership programs whenever necessary.

• Assist with maintenance of departmental administrative files, pertinent content related information for Guided-Tours and Hands-on Workshops.
• Review and submit artist educator timesheets if necessary.
• Work collaboratively with all Museum staff and departments as appropriate and needed to ensure goals of offering engaging, informative, and accessible visitor experiences.
• Provide general office and program support and assistance to the Senior Manager of Education Programs as needed.

• Represent the Museum during educational fairs and career days as needed.
• Collect and disseminate updated information on the NYC Department of Education, including academic calendar, core curricula, news, and announcements.
• Contribute to the scope and aims of the Education Department.

• B.A in Art, Art Education, Art History or Latin American Studies.
• M.A. in Art Education or Museum Education, with 2-3 years of teaching experience preferred.
• 2-3 years of gallery education and research experience.
• Excellent communication, organization, and interpersonal skills required.
• Proficient in MS Word, Excel, Power Point, Outlook, InDesign, and Internet Database management skills desirable.
• Demonstrated staff supervision.
• Ability to develop new and relevant teaching curricula and collaborate with others to design and implement innovative teaching materials for diverse audiences in a variety of settings.
• Knowledge of child development, museum/arts education theory, evaluation methods and experience with developing lessons, educational materials, and public programs preferred.
• Knowledge of NYC cultural community, familiarity with the DOE and interest and/or background in art or museum education required.
• Spanish and English bilingual skills preferred.

El Museo del Barrio is an equal opportunity employer who does not discriminate on the basis of race, color, age, sex, sexual orientation, religion, ethnicity, national origin, disability, marital status, veteran status or any other legally protected status.

Please forward resume along with cover letter, with salary requirements, to No telephone calls, please.

Institutional Giving Officer


TITLE: Institutional Giving Officer
DEPARTMENT: Development
REPORTS TO: Senior Manager of Development
STATUS: Full time, Exempt

El Museo del Barrio is the flagship museum of Latin American art and culture in the United States. The richness of Latino art is represented in the museum’s wide-ranging collections and exhibitions, complemented with performing arts, festivals, and education and public programs.

The Institutional Giving Officer plays a critical role within the museum’s Development Department. The position is responsible for cultivating and maintaining new and existing relationships with officers of corporate and philanthropic foundations and acts as a steward for all contributions from these sectors. With corporate foundations, specifically, the Institutional Giving Officer is responsible for creating programs that appeal to corporate interest in community engagement, support for organizations reflecting a growing Latino presence, corporate employee volunteering, branding appeal, and networking.

The position also plans and executes solicitation of foundation support, corporate sponsorship and membership, as well as government grants, with the goal of maximizing contributed income for El Museo’s diverse operations and programs. The Institutional Giving Officer works closely with the Senior Manager of Development and the Senior Research Associate to develop strategies for the department’s funding objectives.

• Develops cultivation and solicitation strategies for foundation and corporation grants.
• Manages and grows the corporate membership program.
• Establishes and maintains personal contact and relationship with foundations and corporate liaisons and program officers.
• Projects monthly and yearly foundation and government revenue goals and track progress toward reaching those goals.
• Manages a systematic process of prospect research; seeks to broaden the base of support.
• Serves as the primary liaison between institutional funders and El Museo, including site visits, regular email and phone contact, mailings, and event invitations.
• Works with the Senior Manager of Development to leverage relationships for Director, Board of Trustees and Friends of El Museo, in the cultivation and solicitation of institutional prospects and donors.
• Maintains current records in databases and in files, including grant tracking and reporting. Regularly enter research and actions into Raiser’s Edge.
• Works with the Communications Department to develop sponsorship solicitation materials to raise the visibility of the corporate membership program.
• Works with various El Museo departments to ensure successful execution of grant-funded projects, including both program and budget components, assessment and evaluation, and grant compliancy.
• Supervises interns and volunteers.
• Performs related duties as required.

• Bachelor degree in related field, such as business, arts administration, nonprofit management, or humanities field.
• Proven success in building relationships and securing funding.
• Minimum one-year experience, two-year preference, in development or business related field.
• Entrepreneurial self-starter who will identify and seize potential funding opportunities and sponsorships. Ability to work both independently and in a team-based environment.
• Superior written and verbal communicator with excellent presentation skills and engaging style. Ability to interact in an effective, tactful and professional manner with funders, members, donors, board members, volunteers and staff.
• Exceptional organizational skills including flexibility and reliability to multi-task and meet deadlines; detail-oriented and strong ability to prioritize.
• Budget development and outcome-based evaluation experience preferred.
• Familiarity with regional funding community a plus.
• Requires a high degree of computer proficiency and database management, and attention to detail. Computer proficiency with Microsoft Office, Power Point and Raiser’s Edge fundraising software a plus.
• Bi-lingual (Spanish & English speaking) preferred.

El Museo del Barrio is an equal opportunity employer who does not discriminate on the basis of race, color, age, sex, sexual orientation, religion, ethnicity, national origin, disability, marital status, veteran status or any other legally protected status.

Please forward resume along with cover letter, with salary requirements, to No telephone calls, please.



TITLE: Registrar
REPORTS TO: Permanent Collection Manager
STATUS: Full time, Non-Exempt

The Registrar will plan, organize, assess, modify, implement and administer policies, systems, procedures and activities related to the documentation and preservation of objects in the Museum’s custody for exhibition or otherwise on loan to the Museum. The Registrar will also assist the Permanent Collection Manager in various tasks associated with the documentation and preservation of the museum’s Permanent Collection.

I. Documentation

• Organize, modify and administer policies, procedures, systems and activities related to the documentation and control of incoming loans, through the execution, management and archiving of: loan requests and agreements; receipts; exhibition agreements; condition reports; insurance policies, certificates and claims; object checklists; packing and valuation lists; shipping documents; audio-visual documentation of borrowed objects and exhibitions.
• Assist the Permanent Collection Manager in the creation, execution and archiving of pertinent documentation related to the Museum’s collection, including: gift, purchasing and copyright agreements; artist questionnaires; artwork guides for packing and installation; marking objects with accession numbers; object cataloguing; condition reports; photo reproduction agreements; outgoing loan agreements; object de-accessions.
• Execute and/or supervise the orderly and timely entry of data (both textual and audio-visual) of objects and constituents associated with incoming loans and exhibitions into a collections management database system (El Museo del Barrio utilizes The Museum System [TMS] to enter, store and manage data related to its permanent collection, loans, exhibitions and publications)
• Assist with the development, publication and management of a web-based Permanent Collection catalog.
• Schedule and supervise photographic documentation of loan objects and exhibitions; record and archive this documentation utilizing TMS and digital filing systems.
• Regularly monitor, document and archive environmental conditions in galleries and storage areas.
• Assist with compiling and updating information in the Museum’s General Facility Report; archiving the General Facility report; distribute the Report to pertinent parties as directed by Museum’s Chief Curator, Curator and/or Executive Director.
• Provide guidance in the ongoing organization and documentation of the Curatorial Department’s research library and Artist Archive.

II. Preservation, Physical Care and Handling

• Assist in developing and implementing procedures regarding the preservation of objects in the Museum’s care, including protocols for materials and equipment, object handling and movement, long-term storage, environmental controls, facilities maintenance, illumination, pest control, and fire suppression systems.
• Schedule and coordinate object mount making and preservation framing of artworks on loan to the Museum for exhibitions; efficient and detailed written communication with professionals and vendors that provide these services is crucial.
• In collaboration with the Museum’s Operations Department, review, assess, modify and supervise procedures and systems related to: the maintenance of galleries including lamp replacement, and cleaning of floors; operation and maintenance of climate-control equipment; security protocols and systems, including crowd control; fire suppression; and pest control.
• Assist in supervising and participating in the installation and de-installations of temporary exhibitions, particularly organizing and coordinating the packing and transportation of objects, their storage, unpacking/re-packing, internal movement, condition reporting, hanging/de-installation, security and illumination; supervise and arrange the safe handling and storage of exhibition crates.
• Assists in assessing the needs related to storage, overall preservation, and conservation treatment of Permanent Collection objects, including re-organizing or updating offsite and/or onsite art/object storage areas, and re-housing objects.
• Conduct weekday inventory and condition checks of objects on exhibit. Lead any planned or emergency work with regards to the objects’ safety and conservation.
• Perform or supervises basic object preparatory/protection tasks, including archival housing of objects for storage, soft wrapping/packing (including construction of soft boxes and folios) and other tasks related to the safe storage and movement of objects.
• Physically able to lift and move artwork/crates and other work-related equipment; climb ladders; and stand on his/her feet for extended periods of time.

III. Other Related Duties

• Assist with various activities associated with a collections move, including: supervision of packing; maintaining packing lists; tracking movement of objects and shipping packages; and communication/coordination with transportation companies.
• Assist with developing and tracking budgets and expenditures related to exhibition registration activities.
• Ordering and managing supplies, equipment and tools for object packing, movement and protection, as well as exhibition installation.
• Maintain frame and exhibition furniture equipment inventory.
• Supervision of volunteers, interns and professional contract workers as necessary to execute many of the tasks described herein.
• Other tasks as assigned and agreed upon by employee and supervisor.

• Master’s Degree in Museum Studies, Art History, Fine Arts or a related field
• At least 3 years of museum exhibition registration and collections management experience.
• Knowledge of preservation practices and procedures, including safe handling, movement, packing, transport, storage and exhibition of objects
• Experience with planning, organizing and implementing a collections move
• Knowledge of copyright, reproductions issues, and different art media
• Fluency in various computer applications and digital imaging systems
• Experience using The Museum System a plus
• Excellent oral, written, and interpersonal skills
• Spanish/English bilingual skills preferred
• Ability to work well with various constituencies, and supervise volunteers, interns, professional contract workers, and others.
• Neat, detail-oriented, well-organized, execute repetitive tasks and able to meet multiple deadlines
• Physically able to lift and move artwork/crates and other work-related equipment; climb ladders; and stand on his/her feet for extended periods of time.

El Museo del Barrio is an equal opportunity employer who does not discriminate on the basis of race, color, age, sex, sexual orientation, religion, ethnicity, national origin, disability, marital status, veteran status or any other legally protected status.

Please forward resume along with cover letter, with salary requirements, to No telephone calls, please.


Each spring, summer, and fall El Museo del Barrio offers Internship opportunities to promising undergraduate and graduate students, recent graduates and career changers who are considering careers in the arts, education, non-profits and museum profession.


El Museo del Barrio succeeds with the generous help of those who participate in our people-driven activities. With the help of volunteers, El Museo provides its services with a human touch.