CAREER OPPORTUNITIES


Accounting Assistant

JOB DESCRIPTION

TITLE: Accounting Assistant
REPORTS TO: Interim Financial Manager
STATUS: Part time, Non-Exempt

OVERALL RESPONSIBILITIES
The Accounting Assistant will provide general and administrative support to the Finance and Human Resources department.

GENERAL RESPONSIBILITIES
• Process daily cash receipts from the museum shop
• Process donation, membership, event credit card payments
• Assist in processing payroll
• Assist in processing accounts payable
• Distribute/mail payroll checks
• Distribute MetroCards
• Mail/distribute signed accounts payable checks
• Filing
• Maintain petty cash
• Distribute vendor invoices to appropriate Dept. Head for approval
• Assist in entering data into general journal system
• Other duties as assigned

DESIRED QUALIFICATIONS
• Strong interpersonal skills with the ability to communicate effectively orally and in writing and provide courteous service to co-workers, volunteers and the general public in a professional businesslike manner.
• Able to deal with diverse individuals, solve problems in a positive manner, and communicate information in an engaging manner. Must be able to grasp situations, have good judgment and be able to seek good advice in order to make necessary decisions.
• Ability to prioritize and multitask and follow-through reliably on assigned projects. Must be able to work with relatively high levels of background noise at times and with frequent interruptions.
• Extremely dependable with the ability to handle confidential information with a professional attitude.
• Demonstrate commitment and flexibility at all times in order to ensure high quality service. Willingness to learn and apply new skills.
• Computer literate, Internet savvy, and experience using Microsoft Windows and Microsoft Office products – Word, Excel and Outlook.
• High school diploma plus 1-2 years professional experience; bookkeeping, human resources and not-for-profit experience a plus.

 

El Museo del Barrio is an equal opportunity employer who does not discriminate on the basis of race, color, age, sex, sexual orientation, religion, ethnicity, national origin, disability, marital status, veteran status or any other legally protected status.

Please send cover letter, resume and salary requirement vis email to jobs@elmuseo.org with ACCOUNTING ASSISTANT and your first name and last name in the subject line.  No phone calls, please.

Registrar
JOB DESCRIPTION

TITLE: Registrar
REPORTS TO: Permanent Collection Manager
STATUS: Full time, Non-Exempt

DESCRIPTION
The Registrar will plan, organize, assess, modify, implement and administer policies, systems, procedures and activities related to the documentation and preservation of objects in the Museum’s custody for exhibition or otherwise on loan to the Museum. The Registrar will also assist the Permanent Collection Manager in various tasks associated with the documentation and preservation of the museum’s Permanent Collection.

OVERALL RESPONSIBILITIES
I. Documentation

• Organize, modify and administer policies, procedures, systems and activities related to the documentation and control of incoming loans, through the execution, management and archiving of: loan requests and agreements; receipts; exhibition agreements; condition reports; insurance policies, certificates and claims; object checklists; packing and valuation lists; shipping documents; audio-visual documentation of borrowed objects and exhibitions.
• Assist the Permanent Collection Manager in the creation, execution and archiving of pertinent documentation related to the Museum’s collection, including: gift, purchasing and copyright agreements; artist questionnaires; artwork guides for packing and installation; marking objects with accession numbers; object cataloguing; condition reports; photo reproduction agreements; outgoing loan agreements; object de-accessions.
• Execute and/or supervise the orderly and timely entry of data (both textual and audio-visual) of objects and constituents associated with incoming loans and exhibitions into a collections management database system (El Museo del Barrio utilizes The Museum System [TMS] to enter, store and manage data related to its permanent collection, loans, exhibitions and publications)
• Assist with the development, publication and management of a web-based Permanent Collection catalog.
• Schedule and supervise photographic documentation of loan objects and exhibitions; record and archive this documentation utilizing TMS and digital filing systems.
• Regularly monitor, document and archive environmental conditions in galleries and storage areas.
• Assist with compiling and updating information in the Museum’s General Facility Report; archiving the General Facility report; distribute the Report to pertinent parties as directed by Museum’s Chief Curator, Curator and/or Executive Director.
• Provide guidance in the ongoing organization and documentation of the Curatorial Department’s research library and Artist Archive.

II. Preservation, Physical Care and Handling

• Assist in developing and implementing procedures regarding the preservation of objects in the Museum’s care, including protocols for materials and equipment, object handling and movement, long-term storage, environmental controls, facilities maintenance, illumination, pest control, and fire suppression systems.
• Schedule and coordinate object mount making and preservation framing of artworks on loan to the Museum for exhibitions; efficient and detailed written communication with professionals and vendors that provide these services is crucial.
• In collaboration with the Museum’s Operations Department, review, assess, modify and supervise procedures and systems related to: the maintenance of galleries including lamp replacement, and cleaning of floors; operation and maintenance of climate-control equipment; security protocols and systems, including crowd control; fire suppression; and pest control.
• Assist in supervising and participating in the installation and de-installations of temporary exhibitions, particularly organizing and coordinating the packing and transportation of objects, their storage, unpacking/re-packing, internal movement, condition reporting, hanging/de-installation, security and illumination; supervise and arrange the safe handling and storage of exhibition crates.
• Assists in assessing the needs related to storage, overall preservation, and conservation treatment of Permanent Collection objects, including re-organizing or updating offsite and/or onsite art/object storage areas, and re-housing objects.
• Conduct weekday inventory and condition checks of objects on exhibit. Lead any planned or emergency work with regards to the objects’ safety and conservation.
• Perform or supervises basic object preparatory/protection tasks, including archival housing of objects for storage, soft wrapping/packing (including construction of soft boxes and folios) and other tasks related to the safe storage and movement of objects.
• Physically able to lift and move artwork/crates and other work-related equipment; climb ladders; and stand on his/her feet for extended periods of time.

III. Other Related Duties

• Assist with various activities associated with a collections move, including: supervision of packing; maintaining packing lists; tracking movement of objects and shipping packages; and communication/coordination with transportation companies.
• Assist with developing and tracking budgets and expenditures related to exhibition registration activities.
• Ordering and managing supplies, equipment and tools for object packing, movement and protection, as well as exhibition installation.
• Maintain frame and exhibition furniture equipment inventory.
• Supervision of volunteers, interns and professional contract workers as necessary to execute many of the tasks described herein.
• Other tasks as assigned and agreed upon by employee and supervisor.

REQUIREMENTS
• Master’s Degree in Museum Studies, Art History, Fine Arts or a related field
• At least 3 years of museum exhibition registration and collections management experience.
• Knowledge of preservation practices and procedures, including safe handling, movement, packing, transport, storage and exhibition of objects
• Experience with planning, organizing and implementing a collections move
• Knowledge of copyright, reproductions issues, and different art media
• Fluency in various computer applications and digital imaging systems
• Experience using The Museum System a plus
• Excellent oral, written, and interpersonal skills
• Spanish/English bilingual skills preferred
• Ability to work well with various constituencies, and supervise volunteers, interns, professional contract workers, and others.
• Neat, detail-oriented, well-organized, execute repetitive tasks and able to meet multiple deadlines
• Physically able to lift and move artwork/crates and other work-related equipment; climb ladders; and stand on his/her feet for extended periods of time.

El Museo del Barrio is an equal opportunity employer who does not discriminate on the basis of race, color, age, sex, sexual orientation, religion, ethnicity, national origin, disability, marital status, veteran status or any other legally protected status.

Please forward resume along with cover letter, with salary requirements, to jobs@elmuseo.org. No telephone calls, please.


INTERNSHIPS


Each spring, summer, and fall El Museo del Barrio offers Internship opportunities to promising undergraduate and graduate students, recent graduates and career changers who are considering careers in the arts, education, non-profits and museum profession.

VOLUNTEERS


El Museo del Barrio succeeds with the generous help of those who participate in our people-driven activities. With the help of volunteers, El Museo provides its services with a human touch.